Precision Software Appli…tions Silver Collection 4/Precision Software Applications Silver Collection Volume 4 (1993).iso/database/wml22b.exe/WML.HLP

Text File | 1993-07-21 | 38KB | 605 lines

Tutorial TopicsThis first set of topics (up to Ending the Programme) explains
 concepts to give you an understanding of how WML works. The topics from File
 on down through Preferences & Help give you information on how to use a
 specific item on WML's menus.


Ending the programme (return to DOS)When you are finished using WML and want
 to end the programme just select the E|x|it option under the |F|ile menu. If
 all menus are closed, just press |Fx|, or you can highlight the File menu
 then use the down arrow to highlight Exit then press ─┘Enter.


How to print the documentationThere are five documentation files which came
 with your copy of WML:~~1. READ.ME ── Things to know before using WML plus
 latest features~2. WHATS.NEW ── A history of versions~3. WML.TXT ── ASCII
 text file of the shareware manual (which differs from the more in-depth
 Registered Edition manual)~4. WML.WP ── WordPerfect 5 file of the shareware
 manual~5. ORDER.FRM ── A blank invoice for ordering all of my software (an
 invoice & registration form is included in the WML.TXT and WML.WP files).~~Go
 to the DOS prompt and change to your WML directory (e.g., "cd \wml"). Now,
 to |display| a file:~~|| Type "|LIST filename|" - If you have LIST in your
 computer you will see the file appear almost instantly~~|| If you don't have
 LIST (the computer said 'bad command or file name') then use "|MORE <
 filename|"~~To |print| a file enter "|TYPE filename > PRN|"~~If you have
 WordPerfect, run it and load WML.WP. You will see instructions in a comment
 inside the file.


How to registerWhen you have decided to make WML a part of your business you
 can get the latest Registered Edition...~~1. Enter "TYPE ORDER.FRM > PRN" at
 the DOS prompt (without the quotation marks) to print the order form, fill it
 in, and mail with with your registration fee, or~~2. If you prefer to use a
 credit card, you can order WML from Public (software) Library with your MC,
 Visa, AmEx, or Discover card by calling 800-242-4PsL (from overseas:
 713-524-6394) or by FAX to 713-524-6398 or by CompuServe to 71355,470. THESE
 NUMBERS ARE FOR ORDERING ONLY. I CANNOT be reached at those numbers. To
 contact me for information about dealer pricing, volume discounts, site
 licensing, the status of shipment of the product, the latest version number,
 or for technical information, call 315-852-6942 or write me at 28 Mulberry
 Street, Clinton, NY USA 13323-1506. Shareware is "try before you buy" so
 please understand that product returns are not allowed.~~When ordering from
 PsL ask for |product no. 10800|. PsL will add $3 for shipping & handling to
 U.S. and Canadian orders.


Laser Printer FontsFonts are different styles of type your printer can
 produce (e.g., Helvetica and Roman are two common fonts). Your laser printer
 has one or more of the following types of fonts:~~|| Resident fonts~||
 Cartridge fonts~|| Soft fonts~~|Resident fonts| are permanently stored in
 your printer's memory to be used at any time. |Cartridge fonts| are also a
 type of memory, available for use at any time. |Soft fonts| are stored on
 disk and downloaded (sent) to the printer as needed.~~|NOTES|~~Envelopes use
 |landscape| fonts (soft fonts ending in .SFL), labels use |portrait| fonts
 (soft fonts ending in .SFP).~~Soft fonts |must| end in SFL or SFP. If you
 have PCL soft fonts with different extensions (such as USP), just rename them
 to SFP or SFL as appropriate. SFP and SFL are the most common extensions,
 meaning |S|oft |F|ont |P|ortrait and |S|oft |F|ont |L|andscape.


Menu UsageThe menu you see near the top of your screen is my understanding of
 a CUA-compliant menu. It is the same type of menu you will find in Windows,
 QuickBASIC, etc.~~WML's menu, which is on the second line of your screen, is
 two-dimensional: there are |menu headings| horizontally and under each of
 these are the actual |menu items|. There are two ways to choose a menu
 item:~~1. Use the right, left, up, and down arrows to highlight the item you
 want then press |─┘Enter|, or~~2. Press the highlighted letter of the menu
 item~~For example, you can press |F| then |x| to exit WML, or highlight |File|
 then press the down arrow and highlight |Exit| then press
 |─┘Enter|.~~|NOTES|~~To pull-down (|open|) a menu just highlight it then
 press |─┘Enter| or the |down-arrow| key.~~To |close| a menu press the |Esc|
 key. It is not necessary to close a menu. You can use the right/left arrows
 with the menus opened to browse all of the options. Usually the only reason to
 close a menu is so you can use the letters instead of arrows (e.g., if you had
 the File menu open and wanted to use the Help Index you could press Esc to
 close the File menu then press |H|-|I|).


Order of Printing & ViewingTo control the order in which entries are printed
 or viewed use the Index menu. You will see a || mark next to the index which
 is currently in use. For more details see the |Indexing| section.


Postal Bar CodesPostal bar codes are printed automatically at the bottom of
 every envelope which has a zip code if WML finds the font |MAILCODE.SFL| in
 its directory. This soft font is provided with even the Unregistered Edition.


Status LinesWML has two status lines, at the top & bottom of the
 screen. At the top is the title of the programme and the WML file you
 have open (if any). At the bottom of the screen is a bar which looks like
 this:~~|Total│Selected│Bad/Omit│Pack│Index│01-01-1980|~~ From left
 to right the items are:~
 1. Total records in the open file~
 2. Total records selected for printing~
 3. Total records bad or excluded from mailings~
 4. The word |Pack| if there are entries to be erased~
 5. Index in use (name, company, address, or zip)~
 6. To-day's date (so far as the computer knows). If you have a filter chosen,
 this will be replaced with "|Filter|" followed by "|Sel|" for Selected records
 only, "|Del|" for Deleted records only, or "|SelDel|" for both. If the filter
 message is |bright| the selection is unchanged, otherwise changes have
 occured. For example, you have set the filter to Selected Only then cleared
 the selection status of a record. The filter message would change to dim since
 the filter is no longer accurate.


What Does 'Selected' Mean?Your mailing list has entries in it, and each
 entry has a |Selected for printing| toggle switch, which you can see on the
 right side of the Data Entry/Names screen. If there is a check-mark in the
 box it means that the entry is Selected; otherwise, it is not.~~ The general
 idea here is that you |select| the records that you want to do something with
 (like print them). This could also be called "marking" or "flagging" entries.
 Most often the selected records will be printed on envelopes or labels, but
 you can also perform other actions on them. ~~|EXAMPLE|~~Let's say you want
 to move records from one file to another. You can do it by Selecting them
 then importing or exporting (import & export both allow you to operate on all
 entries or just the Selected entries).~~|How To Select Entries|~~There are
 two ways you can select entries:~~|1|. One by one on the Data Entry/Names
 screen by pressing «Alt»-S, or~~|2|. Using the File/Select-Query option, which
 gives you complete flexibility to select entries one-by-one, in groups, or the
 whole mailing list.

FileIn general, using the File menu is like going to your paper filing
 cabinet. There are options to work with the files stored on your disk.~~Use
 the up and down-arrow keys to highlight the item you want then press
 |═╛Enter| or press the highlighted letter for the item.~~Your mailing lists
 will be stored in one or more files. You must specify a file to use before
 you can enter any information. Think of it this way: you have to go get a
 file out of your filing cabinet before you can look at what's there or add
 anything to it, and if you don't have any files you have to set one up.


OpenOpens an existing file. After you choose this option you will be shown a
 menu of files from which to choose. Highlight your choice and press
 ─┘Enter.~~You must have a file open before you can work with entries. If you
 have not yet created any files then use the |New| option to create and open
 your first file. ~~When you open a file it stays open until you close it (see
 File/Close), create a new file (see File/New), open another file, or exit
 WML.


NewFile_NewCreates a new mailing list file (like labelling a new paper file
 folder). When you choose this option a window "pops" open where you can
 enter:~~|| A name for the file, and~|| A description of it~~The |file name|
 is the DOS name on the disk. It can be 1-8 characters long using letters
 and/or numbers.~~The |file description| is up to 40 characters of any type
 which describe the file. The description appears next to each file in the
 File/Open window.~~|NOTES|~~File names must be unique. You can't make two
 files with the same name (the computer would never know which one you
 wanted). File descriptions can be identical to others or may be left
 completely blank if you prefer.


CloseFile_CloseCloses the file currently in use. This is useful if you want
 to erase the file which is currently open or if you will be leaving the
 computer unattended for a long while you can use Close to save any
 information which may be sitting in memory.~~|NOTES|~~File headers are
 written only when files are closed. If your computer loses power while a file
 is open, it would be something like dropping a bunch of papers on the floor:
 the information is all there, just a little out of order, so just use the
 Re-index option to sort things out again.


DeleteFile_DelPermanently erase a file from disk. This function is
 equivalent to the DOS |del| or |erase| commands. Erasing a file frees up disk
 space.~~|NOTES|~~If you accidentally erase a file, you |may| be able to
 recover it with QU or some other 'undelete' utility. For the most part,
 however, once a file is erased it's gone, so be careful. To be safe, make a
 back-up of your files before deleting any.


Change file nameFile_ChangeThis option lets you change the file name and
 description of the open file. Once you select this option a window will pop
 open with the current name & description. Make any changes and press |F7|
 (or click on "Ok") to save the changes.~~|NOTES|~~The open file (displayed
 at the top of the screen) cannot be changed. Use File/Close to close it.


Back-upMakes a back-up copy of your data files. You must have a formatted
 floppy disk ready. You can use the same back-up disk over and over again (the
 new copy will over-write the old one), but it may be a good idea to alternate
 at least three back-up copies.~~|NOTES|~~Use a rotating back-up scheme with
 at least three sets of disks or tapes.~~When the work you've done since your
 last back-up becomes too much to lose, it's time to make another
 back-up.~~See Preferences Back-up for information on selecting a back-up
 method. Using compression software requires more memory. Use |Help/About| to
 see your free memory.~~|| ARJ 2.30 needs at least |242k| free~~|| LHARC
 2.13 needs at least |189k| free~~|| PKZip 1.1 needs at least |119k|
 free


RestoreRestores data files from a back-up copy. This is useful if your data
 files become damaged or are accidentally erased.~~|CAUTION|~~Restoring data
 files |erases| any data files of the same name which exist. If you need to
 restore a single file, do so manually from the DOS prompt.


Format FloppiesWML first tries to find WFF.EXE in your DOS search path. If
 found, What Floppy Format? is run; otherwise, you will be asked to specify a
 drive and the DOS FORMAT command will be used.~~|CAUTION|~~Formatting
 completely erases any information which may be on a disk.~~|NOTES|~~Your DOS
 |path| must point to |format.com| (which is probably in your DOS directory).
 If it does not you will see 'Bad command or file name' flash on your screen
 and disks will not be formatted.~~No parameters are passed to FORMAT -- your
 drive's highest density will be used.


Re-indexRebuilds index files when they are damaged, such as after a power
 outage. If some of your entries mysteriously disappear or are displaying out
 of order, try re-indexing.


PackThe Pack option removes records from the file which have been marked for
 deletion. Until a file is packed, "deleted" entries remain on file (which
 allows you to change your mind about deleting them, if necessary).


ImportAllows files from other software to be read into a WML mailing list.
 Imported information is added to the open mail file.

dBase FilesIn_DBFYou can import records from any dBase-compatible DBF files.
 This includes files made in dBase, FoxBase, dB XL, dBFast, QuickSilver,
 Clipper, or any other dBase clone plus any application software which uses the
 DBF file format, such as DDLABEL.~~Once you choose this option you will be
 asked for a file specification which may include a drive and path. You may use
 wildcards (e.g., D:\DBASE\*.DBF) or you may specify the file (e.g., MYFILE.DBF
 or D:\DBASE\DATA\MYFILE.DBF).~~Next you will see two windows: On the right are
 the WML fields; on the left are the DBF fields defined for the highlighted WML
 field.~~1. Use the up and down arrows to highlight a WML field~~2. Press |F3|
 and a menu of the DBF field names will pop up~~3. Highlight each field you
 want included in the WML field and press the |«SpaceBar»|~~4. Press |─┘Enter|
 or click on "Ok" when done and you will see the fields you defined in the
 left-hand window.~~|| Press the |F9| key to begin importing the DBF file
 using the field assignments you specified.~~|SAVING YOUR DEFINITIONS|~~You can
 save definitions to disk and later restore them. Press |F7| to save a
 definition to disk and |F5| to restore a saved definition.~~|NOTES|~~WML is
 included with DBF definitions for competing mailing list software, such as
 DDLABEL. You can get a free definition for any competing mailing list software
 by mailing me a sample file on a disk.

ASCII FilesIn_ASCASCII (text) files can be created by editors like EDLIN or
 QEdit or generated from most software packages. The format is one record per
 line with each field separated by a comma. Fields may have quotation marks
 surrounding (which is needed if commas are imbedded) but it is not
 required.~~Once you choose this option you will be asked for a file
 specification which may include a drive and path. You may use wildcards (e.g.,
 D:\WML\*.TXT) or you may specify the file (e.g., MYFILE.TXT or
 D:\ASCII\DATA\MYFILE.TXT).~~Next you will see two windows: On the right are
 the WML fields; on the left are the fields defined for the highlighted WML
 field.~~|DEFINING THE FILE FORMAT|~~1. Use the up and down arrows to highlight
 a WML field in the right-hand window~~2. Press |F3| and a menu showing the
 first record of the input file, split into one field per line, will pop up~~3.
 Highlight each field you want included in the WML field and press the
 |«SpaceBar»|~~4. Press |─┘Enter| or click on "Ok" when done and you will see
 the fields you defined in the left-hand window.~~|| Press the |F9| key to
 begin importing the DBF file using the field assignments you
 specified.~~|SAVING YOUR DEFINITIONS|~~You can save definitions to disk and
 later restore them. Press |F7| to save a definition to disk and |F5| to
 restore a saved definition.

WML 2.x FilesYou can import records from other WML files, in effect
 consolidating two files into one. You will be presented with a list of files
 in the current directory from which to choose.


ExportAllows information from WML to be saved in a different file format so
 that it may be accessed by other programmes.

ASCII FileAn ASCII text file is usable by most word processors, text editors
 (including edlin), etc. If you aren't sure what format another person will
 need, use ASCII.~~ASCII files are read and written in the following
 format:~~|| One record per line~|| Fields separated by commas

WordPerfectAllows What Mailing List? information to be used with
 WordPerfect's merge function. An ASCII file will be created which contains
 the necessary WordPerfect control codes.~~|NOTES|~~From within WordPerfect
 press |«Ctrl»-«F5» T R| (DOS |T|ext File |R|etrieve CR/LF to [HRt]).

Microsoft WordCreates a mail merge file of your What Mailing List? data for
 use with Microsoft's Word word processor. An ASCII file will be created which
 contains the header information necessary for Word.

Ventura Publisher ASCIICreates an ASCII file with one field per line and a
 blank line between fields. Each line contains a tag name preceding the field.
 For example, an entry might look like this:~~|@NAME = Acme Tools,
 Inc.|~|@ADDRESS = 123 Anywhere Street|~|@ADDRESS = Suite 140|~|@CITY =
 Sometown|~(etc.)


Print / Select / QueryThis brings up a second pull-down menu and is used in
 the same way. Records must be selected to be included in any print-out. |Only
 selected records will print.| This menu also has an option to perform actions
 on the selected records, such as define groups and flag for deletion.

(Select or Clear)|Select| marks each record to be included in any
 print-outs. Records which you Select are |added| to those already selected.
 For example, you could clear all records, then mark records in your Christmas
 List group then mark records in your Friends group.~~|Clear| is the opposite
 of 'Select.' Clearing a record means that it will no longer be included in
 any print-outs (until it is Selected again).

AllSelect or Clear all of the entries on file.

GroupSelect or Clear entries according to group definitions. The Group
 window will open so you can select the group(s) you would like to select.

DateSelect or Clear any entries which have never been printed (Times Mailed
 is zero) or entries which were mailed on a particular date.

CitySelect or clear records based on the City of the addressee.

StateSelect or clear records based on the State or Province of the
 addressee.

ZipSelect or clear records based on the Zip/Postal code of the addressee.

PhraseSelect or clear records based on a phrase in the comments.

IndividualSelect or Clear records on an individual basis. Under this menu
 are three options ── Entire list, Only selected entries, and Only deleted
 entries. "Entire List" will let you choose from all records in the mailing
 list. "Only Selected" will present only those records which are currently
 selected. "Only Deleted" will let you review the records marked for deletion.
 After you choose one of these options a window will open showing the records.
 You can move throught the list using arrow keys, PgUp/PgDn, etc. and press
 ─┘Enter to toggle the records selection on and off.

ActionsThis menu lets you perform actions on the entries which are selected
 for printing.~~Note on Deleting ═ Records marked for deletion will |not| be
 removed from the file until it is packed (see |File/Pack|).


PrintThis is where you print labels, envelopes, or a group list.

Group ListPrint a list of the groups defined on blank paper.~~ The groups
 you define are common to all mailing lists.

Phone BookPrint a phone book containing the selected entries. The phone book
 can be printed on a laser or dot matrix printer. You will be asked for two
 font selections ── one for titles (the header and footer of each page) and a
 second font for the entries.~~Fonts should be no more than 10cpi or 12
 points; 12 to 17cpi mono-spaced (fixed) fonts are recommended.~~Use of
 proportional fonts will cause the index at the top of each page to "float."

Laser EnvelopesPrint selected records on envelopes on your laser
 printer.~~|NOTES|~Records must be Selected before they can be printed.~~If
 the MailCode.SFL soft font is in the WML directory it will automatically be
 used to print a postal bar code at the bottom of the envelope.

Laser LabelsPrint selected records on laser labels (8½x11-inch sheet of
 labels). A window will open for you to define the size of the labels.

Continuous LabelsPrint selected records on the type of label shown on the
 menu. The label types you wish to print upon are chosen on the
 Preferences/Labels screen.~~|═| Records must be selected before they will
 print.


ExitEnd WML (which will return you to DOS or your menu). Always exit the
 programme before turning your computer's power off.

Data EntryThis menu provides the means for you to enter and change
 information in your mailing lists and group list.


NamesDE_NamesUse this to add new entries to a mailing list file or to
 change existing entries. Each screen contains one entry (like a single
 Rolodex card).~~|SPECIAL FUNCTIONS|~~Notice the special function keys listed
 near the bottom of your screen (you should see some right now). You
 can press a function key to perform it's function whenever it is shown on the
 screen or you can |click on the function| description with a mouse.~~|F1| pops
 open the help window. While on the State/Province field pressing |F1| will
 display a list of States & Provinces from which you may choose and the mailing
 abbreviation for that state will be inserted into the record.~~|F2| will
 display a list of entries on file. You can scroll through this list and choose
 an entry.~~|F3| will display the list of Groups you have defined, showing the
 ones to which the current entry belongs (if any). You may then select & clear
 groups as apply to the entry. Notice that the word |Group| under the F3 key
 (near the bottom of the screen) shows up dim (grey) if there are no groups
 defined for the displayed entry and |bright| (yellow or bright white) if
 groups are defined.~~To change the status of the four toggles near the
 top-right of the window, hold down the |«Alt»| key while pressing one of the
 letters highlighted (e.g., Alt-D for the Delete toggle). Alternately you may
 use a mouse to click on the toggles.~~|NOTES|~~You don't have to set the
 Number of Times Mailed or Last Mail Date fields ── these are automatically
 maintained by the computer, but you can change them if necessary.~~Phone
 numbers and comments appear only on screen, |not| on labels or
 envelopes.~~When you enter a zip or postal code the State/Province for that
 code will automatically be inserted.~~|ABBREVIATIONS|~~Abbreviations (a.k.a.
 macros) may be used in the Address, City, and Comments fields. If there is
 enough room on the line, any abbreviations found will be expanded to their
 full text. If there is |not| enough room on the line abbreviations will remain
 as you type them.~~For example, you might have "POB" set as "P.O. Box". But if
 you type "12837 Rue de la Wokka Wokka, pob 12" on an address line the "pob"
 would remain as it is because there is not enough room to put "P.O. Box" in
 its place.


GroupsYou can add or change up to 255 group descriptions that apply to your
 mailing lists. Once you define groups you can use the «F3» key while on the
 Names screen to identify the groups to which an entry belongs.


AbbreviationsThis screen lets you define abbreviations which you can use
 while entering mailing information. For example, if you have a lot of entries
 which had the comment, 'Credit Rating: xx' you could set an abbreviation of
 CRG (or whatever) to expand to 'Credit Rating: '. Then you just type 'CRG
 B+'. Abbreviations are used in the City and Comment fields.

IndexingThis menu lets you choose how you would like the mailing list to be
 ordered for displaying and printing. There are four index options and two
 filter options, separated by a solid line. The setting you choose on this
 menu is shown at the bottom of the screen (next to the date on the status
 line) and affects all output to screen or printer.~~|OPTIONS|~~ |N|ame sorts
 the list alphabetically according to Surname plus First Name plus a portion
 of the Company name~~|C|ompany sorts the list alphabetically according to
 Company name plus Surname~~|A|ddress sorts according to the first address
 line part of the name~~|Z|ip sorts according to the Zip/Postal code plus part
 of the name~~|FILTERS|~~|Selected| displays only the records selected for
 printing (like a dBase SET FILTER TO)~~|Deleted| displays only the records
 marked for deletion (set filter to deleted())~~Selecing both filters will
 give you Selected |and| Deleted records.


FiltersThis is a bit like a filter on a camera in that it affects what you
 see. You can filter selected or deleted records or both.~~|Selected filter|
 will show you those records which are selected for printing, filtering those
 which are not~~|Deleted filter| will show you those records which are marked
 for deletion, filtering those which are not

PreferencesThis menu determines the overall operation of WML.~~|| Use
 |Address| to set your return address.~|| Use |Printers| to define your
 printers~|| Use |Labels| to define the types of labels you will be using
 ~~|═ You will not be able to print anything until you define at least one
 printer.|


AddressAllows you to set up to two return addresses for printing on
 envelopes.


Envelope SizePref_EnvThis screen let's you define the size of envelope on
 which you will be printing.~~|Width & length|: A standard #10 business
 envelope is 9½ inches wide by 4-1/8 inches long which is entered as 9.5 and
 4.125.~~The |Left Offset| lets you adjust the position of the return address
 for best results. A negative offset will shift the address to the left; a
 positive one will shift text to the right.~~The |Top Offset| lets you adjust
 the vertical print position. A negative Top Offset will shift text up; a
 positive one will shift text down.


Laser LabelsPref_DefLLSet the characteristics of your laser labels on this
 screen. Enter the number of labels across and the vertical distance between
 labels (measure from the top of one to the top of the next). When you are
 finished press |F7| to save the data you entered, or press |Esc|ape to cancel
 the operation.


Label TypesPref_DMLabelYou can set WML to work with whatever type of labels
 you use. Once you select this option you will see a menu of label types (some
 of which may be "undefined"). Highlight the one you wish to view and/or
 change, press ─┘Enter, and the label definition window will pop open.~~In
 this window you set the characteristics for this type of label.~~|Name| ──
 Enter a descriptive name. This is for your reference. ~~|Width| ── Enter the
 width of a single label in inches. If there is more than one label across
 just measure one of the labels.~~|Vertical distance| ── Measure the distance
 from the top of one label to the top of the next.~~|Across| ── Enter the
 number of labels horizontally, 1 through 9.~~|Horizontal distance...| ──
 Measure the distance, in inches, from the left edge of one label to the left
 edge of the next. This number doesn't matter if you are using one across
 labels.~~When you are finished entering or changing data just press the |F7|
 key to save or the |Esc|ape key to quit. You can also point & click on the
 fields and Ok/Cancel buttons with a mouse.


Other SettingsPref_OtherPreviously there had been seperate Back-up and
 Country screens; now they have been merged into this one with new options
 added.~~1. Back-up method determines whether or not compression software
 is used for back-up copies~~2. Country determines your home country, zip
 code format, etc.~~3. Directory format determines how your files will be
 displayed when you use the File menu.~~4. Error tone determines the sound, if
 any, WVH will make when it encounters a problem.

Back-upPref_BackupPress the |F3| key to set this field ── a menu of choices
 will appear from which you may highlight a choice & press |─┘Enter|~~Allows
 you to set the method for backing-up your data files. Use DOS' COPY or ARJ,
 LHArc, or PKZip compression software available which is in your DOS
 path.~~Compression software will typically pack 2-10 times the data in the
 same space so even a 360k floppy can hold megabytes of back-up
 data.~~|NOTES|~~Using compression software requires more memory. Use
 |Help/About| to see your free memory.~~|| ARJ 2.30 needs at least |242k|
 free~|| LHARC 2.13 needs at least |189k| free~|| PKZip 1.1 needs at least
 |119k| free~See also the File/Backup help for more information.

CountryPref_CountryPress the |F3| key to set this field ── a menu of
 choices will appear from which you may highlight a choice & press
 |─┘Enter|~~This defines the countries for which you will be entering
 addresses. You may change this setting at any time ── it will only change the
 way information is entered and displayed (nothing permanent).~~ |U.S.A.
 only|~~Use this setting if your mailings will |only| be to U.S. addresses.
 This setting...~|| Displays date in mm/dd/yy format~|| Uses 2 capital
 letters for state~|| Uses (###) ###-#### for phone no.~|| Uses #####-####
 zip codes~~|Canada only|~~Use this setting for Canadian addresses |only|.
 This setting...~|| Displays date in dd-mm-yy format~|| Allows 15 spaces for
 Province~|| Uses (###) ###-#### for phone no.~|| Allows 7 spaces for postal
 codes~~|U.S.A. plus Canada|~~Use this if your mailings will |originate from
 the U.S.| and go to U.S. and Canadian addresses. This setting...~|| Displays
 date in mm-dd-yy format~|| Allows 15 spaces for Province/State~|| Uses
 (###) ###-#### for phone no.~|| Allows 10 spaces for postal/zip
 codes~~|Canada plus U.S.A|~~Use this setting if your mailings will |originate
 from Canada| and go to Canadian and U.S. addresses. This setting...~||
 Displays date in dd-mm-yy format~|| Allows 15 spaces for Province/State~||
 Uses (###) ###-#### for phone no.~|| Allows 10 spaces for postal/zip
 codes~~|International|~~This setting gives the greatest flexibility in
 entering data but does the least formatting for you.~|| Displays date in
 yyyy-mm-dd format~|| Allows 15 spaces for Province/State~|| Allows 14
 spaces for telephone numbers~|| Allows 10 spaces for postal/zip codes

Directory FormatPref_DirFmtPress the |F3| key to set this field ── a menu
 of choices will appear from which you may highlight a choice & press
 |─┘Enter|.~~Lists of files (on screens such as File/Open, File/Erase, etc.)
 can be displayed in one of three formats:~~1. DOS file name first, followed
 by size, date, and description~~2. DOS file name only~~3. Description
 followed by DOS file name, size, and date.~~Files are organized
 alphabetically from left to right, so option #1 will sort the list on the DOS
 file name whereas option #3 will sort the list according to the description.

Error TonePref_ErrSndPress the |F3| key to set this field ── a menu of
 choices will appear from which you may highlight a choice & press
 |─┘Enter|.~~You can specify whether you want WML to be silent or use a tone
 to alert you of errors. There are three sounds which can be used - tick,
 squeak, and generic beep.

Auto 11-digit ZipPref_AutoZipIf an address has a 9-digit zip, WML can
 figure out the extra 2-digits and check-digit. Since there may be exceptions
 to the rule you may turn the automatic zip expansion off, which will print
 9-digit zips as they are and will only print 11-digit zips if the full zip
 code is on file.


PrintersPref_PtrsDefine the laser and/or dot matrix printers you will use
 with WML, including font definitions. Use the up and down arrows to move
 between the fields, and press the |F3| key to open a window of choices when
 you see |F3/List| displayed near the bottom of your screen. For help with a
 particular field, position the cursor on the field and press the |F1| key.

Printer PortPref_PtrPortThis is the "channel" WML will use to access each
 of your printers ── LPT1, LPT2, or LPT3. If you have a switch box you can set
 both printers to the same port. If you only have one printer it is probably
 connected to LPT1.

Setting Printer ModelPref_PtrSetOn this line you define the printer you
 will be using so that WML knows how to control it properly. Many printers,
 even different brands, use the same control codes. If your printer is not on
 the list look in your manual to find a model it emulates. Dot matrix printers
 are usually Epson or IBM compatible.~~To set this field:~~|1.| Press the |F3|
 key or double-click with a mouse. A window of printer choices will "pop up"
 on your screen.~~|2.| Use the up/down/PgUp/PgDn keys to highlight your choice
 then press ─┘Enter.

PCL Soft Font DirectoryPref_SoftDirIf you use a PCL laser printer you can
 use soft fonts (fonts stored on disk which are sent to the laser printer as
 needed. When you choose the |Select a Soft Font| option when setting a PCL
 font you will be given the chance to specify the drive and path on which your
 font files reside. Any new information you enter here will be saved as the
 new default soft font directory.

Return Address FontPref_RAFontSelect the font you would like to use to
 print the return address on envelopes.~~To set this field:~~|1.| Press the
 |F3| key or double-click on the field with a mouse. A window of font choices
 will "pop up" on your screen.~~|2.| Use the up/down/PgUp/PgDn keys to
 highlight your choice then press ─┘Enter.~~|3.| If the font is scalable you
 will be asked to enter the size of print you would like to use.

Addressee FontPref_AdFontSelect the font you would like to use to print the
 addressee on envelopes.~~To set this field:~~|1.| Press the |F3| key or
 double-click with a mouse. A window of font choices will "pop up" on your
 screen.~~|2.| Use the up/down/PgUp/PgDn keys to highlight your choice then
 press ─┘Enter.~~|3.| If the font is scalable you will be asked to enter the
 size of print you would like to use.~~|NOTES|~~This font is also used for
 printing labels on a laser printer. If you select a soft font you will need
 to have both the landscape (SFL) |and| portrait (SFP) versions on disk in
 order to print both envelopes and labels.

Labels FontPref_LLFontSelect the font you would like to use to print laser
 labels (8.5 x 11-inch sheets of labels). The U.S. Post Office prefers the
 use of |sans serif| fonts, such as Helvetica, Helvette, Univers, or Swiss in
 a |size of 8 to 18 points| ── 9 or 10 points is best for 3-across labels
 while 12 is better for 2-across labels. Experiment with normal sheets of
 paper to see how different fonts will look and fit on your labels.

Titles FontPref_TtlFontSelect the font you would like to use to print
 report titles. This is used for the Group List, Phone Book, and Zip/Postal
 Code Distribution List.~~To set this field:~~|1.| Press the |F3| key or
 double-click with a mouse. A window of font choices will "pop up" on your
 screen.~~|2.| Use the up/down/PgUp/PgDn keys to highlight your choice then
 press ─┘Enter.~~|3.| If the font is scalable you will be asked to enter the
 size of print you would like to use.~~|NOTES|~~Reports are printed in
 portrait orientation. A soft font will have to end in .SFP to be used for
 report titles.

Manual FeedPref_ManFeedThis field specifies whether you will manually feed
 envelopes or if you have an envelope tray. If you set this to "Yes" WML will
 send a Manual Feed command to the laser printer before printing envelopes. On
 some lasers this does nothing, but on most it will cause the printer to wait
 for an envelope to be inserted in the manual feed slot (which is on top of
 the paper tray for H-P & Canon printers).

Impact Printer FontsPref_DMFontThese two fields on the Preferences/Printers
 screen let you select the fonts to use in printing envelopes and/or
 continuous labels on your dot matrix printer. The Addressee/Labels font
 definition is used for both the addressee info on envelopes and continuous
 labels.~~To set this field:~~|1.| Press the |F3| key or double-click on the
 field with a mouse. A window of font choices will "pop up" on your
 screen.~~|2.| Use the up/down/PgUp/PgDn keys to highlight your choice then
 press ─┘Enter.~~|3.| If the font is scalable you will be asked to enter the
 size of print you would like to use.

Pause for EnvelopesPref_DMPauseIf you use ordinary envelopes set this
 field to |N|o. This will cause WML to pause in-between each envelope so you
 can load it properly in your printer.~~If you use continuous envelopes (a box
 of envelopes all connected to each other) then set this field to |Y|es so
 that WML will print all of them without pausing.~~|NOTES|~~In most cases this
 field doesn't matter. But if your printer:~a. has no out-of-paper sensor so
 that it always prints regardless of whether there's anything to print on,
 or~~b. will not print single envelopes because it thinks it's out of paper so
 that you have to jam a business card in the back to make it print (thereby
 defeating the out-of-paper sensor)~~then this pause will make WML wait for
 you and help prevent printing on the platten.


Duplicate CheckingPref_DupCkA dot to the left of any of these three options
 means that it is turned ON.~~When a dup checking option is turned ON you will
 be told each time a potential duplicate is detected.~~|| Your duplicate
 checking selection applies to entering new records from the keyboard as well
 as importing from other files~~|| Address option checks the file for
 duplicate Address-line-1 only; line 2 of address is |not| checked for
 duplicates